Privacy statement, Created on: 3.5.2023 Regulation of the European Union (679/2016) as of 25th May 2018, Data Protection Act (1050/2018)
1 Controller of the register
Karelia Ammattikorkeakoulu Oy / Karelia University of Applied Sciences Ltd.
Address: Tikkarinne 9, 80200 Joensuu, Finland
Tel. +358 13 260 600, Email: info(at)karelia.fi
2 Person in charge of the register
CEO / President of Karelia UAS
3 Processing of personal data contained in Webropol surveys of Karelia University of Applied Sciences staff
This notice/information sheet contains information for the data subject (natural person) in accordance with Articles 12 and 13 of the EU General Data Protection Regulation (EU) 679/2016. This notice is given to the data subject when personal data is collected.
4 Contact persons regarding Webropol surveys
The admins of Webropol surveys (service) at Karelia UAS are Mikko Penttinen and Tuula Hiltunen. Helpdesk(at)karelia.fi.
5 Data protection officer
Karelia Ammattikorkeakoulu Oy, Data protection officer, Tikkarinne 9, 80200 Joensuu, Finland
Tel. +358 50 477 7983, email: tietosuoja(at)karelia.fi
6 Purpose of processing personal data
Preparing and sending out surveys required for the statutory tasks of the UAS, collecting responses and enrolments, creating reports and organising events.
The legal basis for processing personal data is the performance of a task in the public interest, the exercise of public authority, the performance of a statutory task [Act on Universities of Applied Sciences (932/2014) and Government Decree on Universities of Applied Sciences (1129/2014)].
7 Description of categories of data subjects and personal data
The data subjects are the staff, students and persons of the UAS and other participants in the events of the UAS. The personal data are personal data required for the purposes of surveys, responses, registrations, report generation and event organisation organised by the UAS.
8 Grounds for providing personal data
The personal data is necessary for the performing the controller’s tasks mentioned in section 6.
9 Legitimate advantages of the register controller
Employment-related issues of the staff of Karelia UAS.
10 Security of processing personal data
The persons processing the data are bound by confidentiality. The obligation of professional secrecy continues after the end of the employment relationship. Access to the systems is limited to those persons who need to process the data for their duties.
11 Recipients or recipient groups of personal data
Data may be disclosed on a case-by-case basis to the actors involved in the surveys, such as the reception staff. Webropol Oy processes personal data as a service provider.
12 Transfer of personal data outside the European Union or the European Economic Area
Personal data will not be transferred outside the EU or EEA.
13 Retention of personal data
The appropriate retention period for the purpose of the survey is, for example, the time needed to organise and follow up on registrations for an event, up to 6 months after the event. On a case-by-case basis, it may be the time required for financial management, archiving or technical back-ups.
14 Rights of the registered person
The rights of the registered person are determined according to the purpose of processing personal data. The registered person has the right to inspect the data concerning him/herself stored in the register. The request for the inspection has to be made to the controller of the register. The registered person has the right to request correction or removal of data, set limitations for the handling of his/her personal data, object the handling of the data, and s/he has the right to transfer data from one system to another. The registered person has the right to withdraw his/her consent to the handling of his/her personal data at any time. In addition, the registered person has the right to file a complaint with the supervisory authority. The contact person concerning the rights of the registered person is the person in charge of data protection, whose contact details are in section 5 of this statement
15 Automatic decision making and profiling
Not in use.